Admission will be available to all patrons 18 years of age or older ONLY.  You must have a valid form of ID as proof of age to meet this criteria.  We reserve the right to deny admission to anyone regardless of whether or not you possess a ticket to the Event. Anyone under the age of 18 will not be admitted to the Event. We have found it necessary to adopt this policy for the protection of all attendees at the Event.

With the purchase of your ticket, you voluntarily assume the risk of serious injury and/or death by attending this Event and release the Esthetic Evolution Festival and it’s affiliates from any claim arising from any such occurrence.

You must bring enough food, water, shelter and first aid to survive in the environment at Esthetic Evolution for the duration of your attendance. [see the CAMPING page for details] Commercial vending is prohibited [see INFORMATION page for details].  Also prohibited are all firearms, fireworks, rockets and other explosives.

You agree to read and abide by any rules put forth by the organizers of Esthetic Evolution and follow all federal, state and local laws. This is a Leave No Trace, Pack It In – Pack It Out Event [see CAMPING page for details]; please abide by these principles! You are asked to contribute as much time as necessary to keeping the space you occupy at the Event as close as possible to its natural state before your arrival and show no sign of your presence once you leave.

Tickets are non-refundable even if the Event is terminated early or canceled due to harsh weather, acts of nature, governmental regulation, or other conditions beyond Esthetic Evolution’s control. The Ticket is a revocable license that may be refused by Esthetic Evolution for any reason.

We reserve the right to deny admittance or purchase of Tickets to anyone at our discretion. The purchase and use of a Ticket for your admittance to the Event confirms your agreement to the terms reflected here.

MAILING:

Tickets will be mailed using standard First Class US Postal Service. Please allow 4-5 Business days from the date of shipment for your tickets to arrive. You will be sent an e-mail (Notification of Shipment) from Esthetic Evolution when your Tickets have been sent for delivery. Esthetic Evolution and it’s affiliates cannot be held responsible for lost or stolen tickets. Upon transmission of your Notification of Shipment you assume full responsibility for the Tickets.

Tickets will be sent to the recipient listed in the Shipping Information Page during your PayPal transaction. Your transaction with PayPal is liable to the terms and conditions of their service.

NOTE: If you do not specify any Shipping Information, the address listed for your Billing Information will be used. If your Shipping Information is not current when you are checking out, there is an option to change you mailing address.  Please look for this option carefully and ensure that all your information is correct.  If you have any questions about your order, send an e-mail with your Receipt ID to:

Tickets@EstheticEvolution.com

Online purchases with Mailing options will only be available up to 10 business days before the Event to allow enough time for transactions to clear and be delivered. (For Online Purchases after this time, See Will-Call Terms Below)

WILL-CALL:

Will-Call tickets will be held at the Gate for pickup by the person whose name appears with the transaction from PayPal. You must present valid identification of your claim to the online purchase. Your transaction with PayPal is liable to the terms and conditions of their service.

To specify that you would like your tickets kept at the Gate for Will-Call, select “Will-Call” from the Shipping Type Pull-Down Menu before Adding the item to your Cart.

NOTE: If no shipping information is provided with your order and you do not select the “Will-Call” option, the address for your Billing Information will automatically be used. If you have any questions about your order, send an e-mail with your Receipt ID to:

Tickets@EstheticEvolution.com

Online purchases with Will-Call options will only be available through the fifth business day before the Event to allow enough time for transactions to clear.

Please be sure that you have read the Sound Camp Guidelines before you complete this Application.

Please keep in mind that we may not be able to provide complete funds for any individual project.  In order to help as many artists as possible and increase the presence of art at the Festival, it is our intention to assist with a portion of many projects and will do our best to work with you to make your project happen.  Keep in mind also that these funds are NOT for labor or other extraneous costs associated with creating a project.  They are intended mainly for purchase of supplies ONLY.  In the spirit of gifting and community, we would hope that you would be willing to put some sort of personal effort and sacrifice into your project.

Application Submissions & Deadlines

To apply for an Art Grant please fill out the online Application below to show us your intention. Be prepared as we may contact you for additional details about your project. Some of the following items we may want from you are: Philosophy, Sketches / Designs, Itemized Budget, Project Help or Crew, Safety Precautions Taken, Setup / Cleanup Needs.

The Deadline for Art Grant Application submissions is March 31st & typically, decisions will be made no later than April 20th.

How Much Should I Ask For? / How Much Will I Get?

Depending on the project, this can vary.  We are definitely willing to work with you if your idea is feasible.  We will do what we can to get you the money you need or help in any other way we can.  Artists should be prepared to find other sources of funds as well.  There are many free resources out there; consider ways of using materials that can be acquired cheap and easy.

We have a very limited amount of funds available and will try to do what we can.  We may not be able to fund your entire project but you should ask for what you feel is reasonable and we will work with you from there.  Be creative, ask for help (even from us; we may have contacts or resources you do not), hold a fundraiser, make it happen.

We have always offered the option for community members to make donations.  Encourage your friends, family or co-workers to donate to your project directly or to the Esthetic Evolution Art Fund by donating on our website thru PayPal:

When / How Will I Receive Funding?

This will vary depending on the project and the cost. A separate schedule of payment will be developed for each artist or group of artists working on a particular project individually.  Funding may come in different payment methods from different sources and possibly not all at once, so we will work it out with you directly.  It may be necessary for us to sign a contract together to ensure a mutual agreement and understanding.

Criteria That Will Shape Our Decision To Award Grants:

Creativity – Have you put much thought in to it?  Do we like it?
Professionalism – Are you prepared and were your Application / Proposal done well?
Synchronicity – Does your project fit in to the Festival?  We love fire (done safely)!
Interactivity – Is your project engaging?  Does it have any interactive elements?

Things To Keep In Mind When Designing Your Art:

FIRE

For ANY Art project (whether applying for a Grant or not) that include any sort of Fire effects of ANY kind, please E-Mail us at Art@EstheticEvolution.com and describe in detail what you plan to do.  Esthetic Evolution Festival is near National Forest Service land and must adhere to fire safety practices.  We must be very careful with fire at Esthetic and in some cases fire will NOT be allowed at all depending on your idea.  So let’s talk about it and try to work it out.  IF you do not contact us before the event, your project’s fire effects will be shut down & you may be asked to leave the event.  We are very serious here.  This does NOT include fire spinning by living persons.  This only applies to installations on Art projects that burn, shoot, or otherwise create flame.

RESPONSIBILITY

You must take responsibility for ALL aspects of your art project, installation, performance, etc!  From setup to teardown we expect you to keep that responsibility.  Leave no trace applies to you, the artist, as well as ALL other attendees, participants & performers at Esthetic.  If you assemble an art project on the meadow at Esthetic, then you must disassemble and/or otherwise remove and haul away your project without leaving a trace as well. If you desire to burn a project, and this ONLY applies if it will fit into a fire pit, then please contact us to work out the details.  Nothing, absolutely nothing, should be left at your art site or camp when you leave.  Remember that every aspect of creating art must be taken seriously.  E-Mail Art@EstheticEvolution.com with any questions or inquiries.

SAFETY

Another thing to consider when setting up or building your artwork is that it must be sufficiently secured against wind and weather conditions that may arise. If there are securing wires, rebar or any other piece of your artwork that may not be clearly visible, then it is necessary that they be flagged or otherwise marked for daytime AND especially nighttime visibility.  Suggested lighting solutions include reflective tape, LEDs, blinky lights, glow sticks & such.  You should be prepared to replenish, recharge, replace batteries or other aspects that keep your project illuminated as necessary.  It is a good idea to use something that cannot be stolen or removed.   If you need help securing your structure, please contact the EE Art folks (again, Art@EstheticEvolution.com) and we will do our best to help you with ideas or on site assistance.

We really appreciate your interest in taking your talent and contribution at the Festival to a new level.  We truly want to do anything we can to help foster the gifting and self-expression that the community at Esthetic Evolution provides.  Please do not hesitate to contact us with any questions or concerns you may have.  Don’t let your project slip by without at least inquiring about its plausibility and potential.

APPLY FOR ART GRANT

Please be sure that you have read the Art Grant Guidelines before you complete this Application.

• All sound camps applications must be submitted by April 15th. No camp will be permitted to operate amplified sound without submitting an application and being approved. Notification of approval will be sent to all applicants no later than April 20th.

• Due to space limitations, we are forced to limit the number of sound camps that operate each year. We encourage you to consider teaming up with other members of the community to form a camp. This may mean that 2 or 3 groups come together to create one large sound camp. Our hope is that everyone who wants to be involved in a camp is able to be.

• Set-up for your sound camp must begin on Thursday at 1pm and be completed by the end of the day. There will be a limit on the number of people allowed from each group for set up on Thursday. There will be no exceptions to this rule. You’ll be required to provide us with a list of names of who will be arriving that day. Anyone not on your list will need to camp by the river until the official opening on Friday.

• EE Staff reserves the right to place you where we feel your camp will best fit within the meadow ‘s overall plan. We will do our best to keep your preferences in mind while making these decisions and will let you know when you arrive for setup (if not before) where you will be placed.

• Pre-approved sound camps can play music anytime between the hours of noon and 7:00 p.m. during Friday and Saturday. However, at 7:00 p.m. all sound must be turned off – NO EXCEPTIONS.  Additionally, you will not be able to run any sound before noon each day, as we would like to be considerate of those around you who may be still sleeping. EE Staff reserve the right to turn off your sound if found operating outside of the allotted hours.

• Camps will be permitted to operate a modest amount of sound; but please remember the meadow is relatively small and music can bleed from one sound camp to another, therefore we ask that you keep your volume at a considerate level. EE Staff reserves the right to ask that you turn down your sound if we deem it necessary.

• Sound camps should be fun, so the more attractions you have at your camp, the more likely it is that we will pick your camp to participate. Be prepared to have an “open” camp that’s available for everyone to participate in and doesn’t exclude or ostracize anyone or any group. Be creative in the attractions that you’ll have available at your camp, and be sure to be specific when filling out your application.

• Your sound camp is fully YOUR responsibility. All sound, generators, DJ equipment, decorations and anything else featured there must be provided and maintained solely by you and your crew. The generators you bring must be clean burning, efficient and preferably silent. Placement of your generator needs to be thoughtful of the people camped around you. Esthetic Evolution and its partners are not responsible for any lost, stolen or damaged items.

• We want everyone to have a fun and safe experience with their sound camps, and that’s why we’ve put these guidelines in place. Failure to follow these guidelines may result in your camp being shut down, and any future considerations for your sound camps terminated. Operating a camp is a big decision that takes lots of work. Please make sure that you have the time, energy and means to operate your camp according to these rules.

• Due to limitations of space at the event, we must reserve the right to limit the overall size of your camp and/or structures.  We will do our very best to work with you and your vision, but please realize that we may be unable to accommodate all of your requests.

For a Printable version or to Download the Sound Camp Guidelines, Click Here

APPLY FOR SOUND CAMP